A good professional makes sure to prepare as much as they can beforehand to avoid having to handle multiple hiccups on the actual day. Hiring proper crew that takes care of most of the physical preparations and helps you lift, move and construct almost anything you need at any stage of your event will do wonders to lessen your burdens.
Planning an event can be exceptionally stressful. Even when you’re a professional, during that week right before the D-day you tend to get shivers, get anxious wondering if everything is in place, and wake up in the middle of the night dreaming that half your staff didn’t show up on the day of the event.
1. Hire crew with appropriate accreditations
One of the most important things when working with crew staff is the health and safety aspect. As an operations manager, you want to avoid having to explain basic precautions to your hired staff to avoid injuries and accidents.
By hiring staff with appropriate accreditations you take some of the stress out of the management of the operations. The accredited staff has already gone through training and exams in order to receive the accreditations. Simply as that, you have your basics covered.
Some accreditations to look out for:
- SIA License – The Security Industry Authority (SIA) is responsible for regulating the private security industry in the UK. It ensures that private security operatives who hold the license are ‘fit and proper’, properly trained, and qualified to do their job.
- IPAF/PAL Card – The PAL Card (Powered Access Licence) is a worldwide proof of platform operator training. It is issued by the International Powered Access Federation (IPAF) to platform operators who successfully complete a training course.
- CSCS cards – Accreditation card which proves that the construction worker in question has the appropriate training and qualifications for the job they do on-site.
2. Keep your crew consistent
Consistency builds trust, which in turn leads to better teamwork and higher productivity. The physical strength of your workers ensures your work gets done properly. However, your staff is working as a close team, they’ll most likely also get things done quicker and better.
If your event spans over a few days, you should try to keep your staff as consistent as possible. Most good agencies will do their best to accommodate your needs and prioritise sending over crew which can work for the full duration of the event.
3. Book your crew through an established agency
Your company might have different needs for every event you work with. By working with an agency you can facilitate the workflow and hire the type and amount of crew your particular event requires.
An agency will take care of everything to ensure you only have the best staff on site. Not only for the unified team spirit aspect, but also for health and safety reasons, the event crew you hire should speak fluent English. For the better, trusted agencies out there good communication skills are a non-negotiable requirement.
All you need to know is that your pre-screened, experienced crew will just show up on the required day, time, and place, with the necessary skills.
Also, if there are any crew members you particularly enjoy working with, some agencies, like TempTribe, will let you put them on your favourites list. This ensures that next time you’re hosting an event, they will be the first ones notified and hired, if available.
While there are a lot of aspects of event planning you cannot predict beforehand, make sure to do everything in your power to plan for the blowbacks you can avoid. By working with the best crew suppliers you give yourself the space and time for all the other features your event requires you to focus on.